How to Make a Receipt or Invoice Quickly on Your Phone
Stop fighting templates. Describe the sale in one message and get a numbered PDF receipt or invoice back. Here is what every good receipt and invoice should contain, and the fastest way to make one.
A customer says "send me proof of payment", and you are in the middle of a sale. You do not want to open a spreadsheet, hunt for a template and fix the formatting. You want a proper receipt in under a minute.
The fastest way: describe the sale
The quickest method is to stop filling templates and simply say what happened. For example:
receipt for Ada, 3 bags of rice at 45k each, paid by transfer
A good tool reads that, asks only for what is missing, and gives you a numbered PDF with your business name, logo and bank details.
We built this on WhatsApp. You message IdentifyOrg in English or Pidgin, say yes when it reads the receipt back, and you get a PDF to forward to your customer in the same app. See receipts and invoices on WhatsApp. It costs about ₦100 a document, and only when it is created.
What every receipt should have
- A unique number and the date
- Your business name and contact
- The customer's name
- Each item with quantity and price
- The total and how it was paid
What an invoice adds
- A due date
- Where to pay (bank details or a payment link)
- Any terms, such as late fees
- VAT or discount lines if they apply
Pick a style that fits your brand
A receipt is also a small ad for your business. Choose a layout and colour that suits you. We offer eight document styles, from a clean modern look to a thermal till-roll receipt.
Make your first receipt in a minute. Link your WhatsApp number, send one message, and get a numbered PDF.
Tips for regular customers
- Say "same as last time but for Tunde" to repeat a past sale.
- Keep your bank details saved so invoices include them.
- Send the receipt the moment payment lands, before the customer asks.
Frequently asked questions
Are these tax invoices?
They are plain receipts and invoices. They do not replace accounting or tax software, and they are not tax invoices for any authority.
Can customers check that a receipt is real?
Yes. Each document has a QR code that opens a check page showing only the business name, number, date and total.
What if the document cannot be sent?
You are not charged. A failed document is refunded automatically.
Can I use it in Pidgin?
Yes. You can write in English or Pidgin.
Comments
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